China Tourist Visa Invitation Letter Template

When planning a trip to China, one of the essential requirements for obtaining a tourist visa is an invitation letter. This letter serves as proof that you have a valid reason for visiting the country and that someone in China is either sponsoring your visit or inviting you for a specific event or purpose. In this guide, we will provide a comprehensive template for a China Tourist Visa Invitation Letter, breaking down the key elements to include to ensure your visa application is successful.

What is a Tourist Visa Invitation Letter?

A tourist visa invitation letter is an official document issued by an individual or a business entity in China that confirms your invitation to visit the country for a short-term stay. It is commonly required by the Chinese embassy or consulate as part of the visa application process.

The letter should be formal and must include essential details about the inviting person or organization, as well as details about the visitor, such as the reason for the visit, dates of travel, and planned activities.

Important Components of the Invitation Letter

The structure and content of the letter are important to ensure that it complies with the visa requirements. Here are the main components to include:

1. Inviter’s Information:

   • Full name of the inviter (whether an individual or company).
   • Address and contact details (phone number and email).
   • Relationship to the visitor (e.g., friend, relative, business partner).

2. Visitor’s Information:

   • Full name of the visitor as per the passport.
   • Passport number.
   • Nationality.
   • Reason for the visit (e.g., tourism, family visit).
   • Duration of stay in China.
   • Planned travel dates (both entry and exit dates).

3. Purpose of the Visit:

   • The reason why the visitor is coming to China. For tourists, this could be general sightseeing, visiting cultural landmarks, or attending specific events.
   • Mention of any tourist destinations the visitor plans to visit during their stay.

4. Accommodation Arrangements:

   • Details of accommodation, including the name and address of the hotel or residence where the visitor will stay.
   • If the inviter is offering accommodation, this should be clearly mentioned.

5. Inviter’s Declaration:

   • A statement confirming that the inviter is responsible for the visitor’s stay in China and will assist them during their visit.
   • Signature of the inviter and date.

Sample Invitation Letter

[Your Full Name]
[Your Full Address]
[City, Postal Code, China]
[Phone Number]
[Email Address]

[Today’s Date]

To: [Consulate General of the People’s Republic of China]
Subject: Tourist Visa Invitation for [Visitor’s Name]

Dear Visa Officer,

I, [Inviter’s Full Name], a resident of [City, China], would like to formally invite my [relationship to visitor, e.g., friend, relative], [Visitor’s Full Name], a citizen of [Visitor’s Country], to visit China for tourism purposes. [Visitor’s Name] will be staying in China from [Entry Date] to [Exit Date].

During their stay, [Visitor’s Name] will be visiting several tourist attractions such as [Tourist Destination], [Landmark], and [Event, if applicable]. They will be residing at [Hotel Name or Your Residence] during their visit.

I confirm that I will provide assistance and accommodation to [Visitor’s Name] during their stay in China. I am fully aware of the responsibilities of a host, and I will ensure that they comply with all local regulations and laws during their visit.

Should you need any further information, please do not hesitate to contact me.

Yours sincerely,
[Your Full Name]
[Your Signature]

Additional Tips for the Invitation Letter

• Formal language: Ensure that the letter is written in formal and polite language.
• Accuracy: Double-check all the information, especially names, dates, and contact details, to ensure that they match the visa application documents.
• Submission: The letter should be printed, signed, and submitted along with the visitor’s visa application form.

In some cases, depending on the Chinese embassy or consulate, the inviter may need to provide additional documents such as a copy of their ID card, passport, or residence permit in China. It’s essential to check the specific visa requirements of the embassy in your country.

Final Thoughts

An invitation letter is a crucial part of the visa application process. By ensuring that your letter includes all the necessary details and is written clearly, you can increase the chances of a smooth visa approval process. Planning in advance and ensuring that all visa documents are in order will make your travel preparations easier and stress-free. If you are unsure about any part of the letter, it’s a good idea to consult the Chinese embassy or a visa service provider for guidance.